Pro Guide: How do I Save an Outlook/Gmail Email as a PDF Easily

Part 1: How to Save Outlook Emails as a PDF on Window/Mac

Outlook is a widely-used email platform, and saving emails as PDFs ensures essential correspondence is preserved. Let’s explore how to save Outlook emails as PDFs on both Windows and Mac systems.

1. How to Save Outlook Email as a PDF in Windows

How do I save an email as a PDF in Outlook? Here’s how you can effortlessly convert your Microsoft outlook save email as PDF files:

• Open Outlook.

• Open the email you want to convert into a PDF.

• Click the Printer icon in the Microsoft Outlook toolbar.

  

• In the Destination section, choose Save as PDF, then click Save.

  

• Choose the folder where you want to save your PDF and click Save.

  And that’s it! You’ve successfully saved your Outlook email as a PDF. You can now open, edit, or delete this message just like any other PDF file.

2. How to Save Outlook Email as a PDF on Mac?

Here’s how you can save an email as a PDF on your Mac or iPhone using Apple Mail:

• Open the Apple Mail app on your iOS device.

• Open the email you want to save as a PDF.

• Click on "File" and select "Export as PDF."

  

• Choose a folder to store the PDF and click "Save."

  Your email is now saved as a PDF, ready to be accessed offline on your Mac or iPhone.

Part 2: How to Save a Gmail Email as a PDF?

Gmail users can easily convert emails to PDFs for offline use or sharing. This functionality is built directly how do I save an email as a PDF.

Steps to Save a Gmail Email as a PDF

• Open the email you wish to convert to PDF in Gmail.
• Click on the Print icon in the email.

• You won’t actually print the email, but this action opens the menu for saving it as a PDF.
• In the dialogue menu, click the “Change” button next to the “Destination” section.

• Select “Save as PDF” from the list of available destinations.

• Confirm the change of destination and adjust any options (such as pages, layout, margins, etc.), then click the “Save” button.
• In the “Save As” dialogue box, navigate to the desired folder, change the document name if necessary, and click the “Save” button.
• The PDF will be saved in the selected folder and is now ready to be shared or uploaded.

Part 3: How to Convert Apple Mail Emails to PDFs on iPhone/iPad

For Apple Mail users on iPhone or iPad, saving emails as PDFs is just as easy. This functionality is particularly useful for mobile users how do I save an email as a PDF.

Steps to Convert Apple Mail Emails to PDFs

Here are the steps to how to convert email to PDF on your iPhone or iPad:

• Launch the Apple Mail app.
• Locate the email you want to save as a PDF and open it.
• Tap the More Actions button (the arrow pointing leftwards) at the bottom menu to open a new menu.
• Scroll down and tap Print.

• Tap the Share button (the arrow pointing up) at the top menu.

• Tap Save to Files and choose the location on your device where you want to save it.

Part 4: Try Free AI PDF Editor, Explore Everything Your PDF Can Do!

Once you’ve save email as PDF, managing them effectively becomes essential. Enter PDNob PDF Editor, an advanced AI-powered tool that offers a wide range of PDF management features.

PDNob PDF Editor is an intuitive solution that simplifies working with PDFs, offering both free and premium versions. With its AI capabilities how to save email in PDF format, you can make your PDF workflow seamless and efficient.

Key Features of PDNob PDF Editor

• Comprehensive Editing Tools: Edit text, images, and formatting within your PDF files effortlessly.
• Annotation Capabilities: Highlight, underline, or add comments to key sections of your PDFs.
• OCR Technology: Convert scanned documents into editable text, making it easier to extract information.
• Merge and Split PDFs: Combine multiple PDFs into one file or split a single document into smaller parts.
• Secure Your PDFs: Add passwords or watermarks to protect sensitive information.
• Batch Processing: Handle multiple PDF files simultaneously to save time.

How to Edit a PDF with PDNob

• Open PDNob PDF Editor, then load your PDF by clicking “Open PDF” or dragging the file into the workspace.

• Click the “Edit” button on the top toolbar, then select the text you want to modify. A text box will appear, allowing you to change the text, font, style, size, and color.

• To add new text, click “Add Text” under the “Edit” section and place it where needed.
• To insert images, click the “Add Image” button and choose the image file to add.

How to Convert PDF to with PDNob

• After the PDNob PDF Editor free download, install it on your PC. Select the PDF file from your device and upload it by clicking on Open PDF.

• Once your file is uploaded, input the password to unlock the document. Then, choose the Word format for conversion and click Convert.

• You will then be prompted to select Output format. After that, click Convert. With PDNob PDF Editor, you can quickly and easily convert any PDF to a Word file.

Conclusion

Saving emails as PDFs is a practical way to safeguard important information and improve accessibility. This guide has shown step-by-step methods to accomplish the task on various devices.

Additionally, leveraging tools like PDNob PDF Editor can elevate your PDF management experience, offering unmatched features like OCR, editing, and secure sharing.