Scanning a PDF becomes compulsory, especially in business terms, when you have to extract text from it. Doesn’t matter whether you are looking to make the text editable or save it in hard format, you must look for an AI-based PDF OCR scanning software for Windows 11.
With the help of an AI OCR, you can easily scan your documents without missing a single detail. It will help you make your PDF files editable to make necessary changes. In short, it will help you convert scanned documents to PDF without formatting damage.
However, if you are not proficient enough to find this type of software, you must read this blog. In this comprehensive guide, we have shared some effective tools that you must try. Moreover, we will also share some tips for the selection of fine software.
Before we show you the list of AI-based PDF OCR scanning software for Windows 11, let us share some points on how you can find software like this. Some users are interested in doing manual research to find a tool when looking to convert handwriting to text or perform a similar task.
Don’t worry if you stand among those and read the following factors that must be considered.
These factors will help you find the best AI-based PDF OCR scanning software Windows 11. However, we recommend you to read the following list of software we have collected as it will help you save time and find reliable software.
While searching on the internet, you will find hundreds of tools for almost every task. Whether you are searching for a tool to convert PDF to Google Docs or any other PDF-related task, you will find multiple options.
After comprehensive research and comparison, we have listed 5 best tools that we have found capable of standing among others. Let’s read about them and choose the best software for OCR scanning of PDF.
Rating: 5/5
Price: Starts from $35.99 per year
Software Link: https://www.tenorshare.com/products/pdf-editor-software-free-download.html
With over 100 editing options, PDNob PDF Editor by Tenorshare stands at the top of our list. This advanced PDF software is capable of performing advanced editing of your documents. It supports more than 30 file formats which make it suitable for a variety of tasks in your professional field.
Doesn’t matter whether you want to convert PDF to Excel or perform opposite tasks, you will find this tool suitable. In addition to general editing functions, it has an advanced AI chatbot using which you can summarize your documents.
Moreover, you can also get answers to document-related questions using this AI function. Isn’t this function suitable for an enhanced reading experience? Using this, you can also scan your PDF files to convert them to other formats with 100% accuracy. This is the reason why we have ranked it in the top position of our selection.
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Rating: 4.5/5
Price: Starts from $19 per month
Software Link: https://www.pandadoc.com/
Most AI-based PDF OCR scanning software Windows 11 is capable of structured document scanning. However, PandaDoc stands apart from them with its capacity to extract insights from unstructured data. Doesn’t matter how complex your document is, this software can easily scan and make it editable.
With the help of an AI algorithm, it can accurately extract insights and respond to your questions. In addition to PDF only, it can also decode the barcodes because of its algorithm based on ICR & OCR. Apart from the OCR function, it also offers basic editing functions to manipulate your PDF files.
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Rating: 4.3/5
Price: Starts from $25 per month
Software Link: https://www.smartvault.com/
It is not only AI-based PDF OCR scanning software Windows 11. SmartVault is actually a document management portal with such facilities. You can use this software for a variety of tasks including scanning PDFs, printing, and editing them.
This software is integrated with office applications which makes the conversion and editing simple. It will help you streamline your tasks without switching to different apps and software. Moreover, it also enables you to add your customers to the portal and share document links with them for review.
All in all, it is a good solution for those looking to manage their documents and customers. However, it doesn’t have advanced tools like to convert protected PDFs to Word. You have to find another resource to unlock the converted PDF first and then use it with this software.
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Rating: 3/5
Price: Custom
Software Link: https://nanonets.com/
Another software that we have found suitable is Nanonets. It is not only an AI-based PDF OCR scanning software Windows 11. This is a fully AI-based solution for managing different tasks related to your business.
Ranging from invoices to document reading and processing, you can perform a variety of tasks. Its OCR algorithm is designed with advanced technology to ensure accuracy. You will not need to take a few minutes to extract the entire text from your PDF files.
The only problem that you may face is its custom subscription. It means that you will have to contact the support team and ask them for the pricing as per your needs.
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Rating: 4.3/5
Price: Custom
Software Link: https://rossum.ai/ai-ocr-software/
Another dedicated AI-based PDF OCR scanning software Windows 11 is offered by Rossum. It offers advanced OCR scanning for PDF file scanning and data extraction. Unlike other traditional OCR tools, it can extract complex text from unstructured data.
The best facility of this software is its accurate extraction without considering the document’s complexity. Moreover, you can also get its subscription in a free trial of 14 days. It means that you can use its services for free for this period.
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As you have read about the 5 best picks to use as AI-based PDF OCR scanning software Windows 11, you might be confused about which is better. After comparing all of these based on their features and pricing, we have found PDNob PDF Editor a good choice.
This software is perfect for using to OCR scan your PDF documents without missing a single detail. It is designed with multiple options like the range of pages, scanning output, and related ones.
You can easily decide whether you want to make your PDF document editable or searchable. With this, it makes the selection of the options easier and enables you to quickly decide what you want to get as output.
Moreover, the interface of the software has been kept simple and user-friendly. So, you will find it pretty understandable to follow the interface and perform a specific task. Last but not least, its high-speed performance makes it suitable even for those who don’t have time for OCR scanning and document saving.
By reading this blog, you must have read the best AI-based PDF OCR scanning software Windows 11. The above-listed software has been found effective and beneficial because of its higher accuracy. You can choose any of these tools as per your requirements.
However, we recommend you pick PDNob PDF Editor because of its multiple advanced functions. This software enables you to streamline your workflow, edit your files, and go ahead with scanning and data extraction.
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By Jenefey Aaron
2025-02-10 / OCR
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