Scanning PDF files can help you manage them effectively and avoid mistakes. With the help of AI OCR, you can easily scan your documents and perform further tasks. However, the problem is many users don’t know the process and search for it. Here, we will guide you on How to OCR a PDF document without formatting damage.
In this guide, we will take a deep dive into this topic and share a comprehensive overview of offline and online methods. You can easily go ahead with the OCR scanning of your files using any of the following software and tools. Let’s get started and read more!
Overall, OCR technology has multiple benefits for a variety of professionals. This is the reason why its market has reached the milestone of $14.49 Billion by the end of 2024. However, not all those benefits are related to PDF scanning or processing.
In this section, we have listed the benefits that you will get from this action. It is important to read and understand them before you learn How to PCR a PDF document.
The very first advantage that you will get from PDF OCR scanning is time-saving. It will save you a lot of time that you can invest in other processes. For example, this function scans your PDF files and makes them editable to make necessary changes.
However, if you perform this task manually, you will have to take a lot of time. It is because you need to focus on the original copy as well as on the new document which you are creating. So, it will be helpful for you to scan your PDF files with the help of OCR and save time.
Another major benefit that you will get from OCR technology is error reduction. It is common for a human to make errors while translating or extracting text from a PDF file and save it on another document.
The reason is you may make mistakes while typing or proofreading. Moreover, the low-quality PDF files make it hard to read the text and write it. This is where you will find OCR technology a good choice for quick and accurate extraction.
Using this technology, you can also convert a PDF to a Web Page without facing hurdles. It means that you can easily upload your documents to the internet after scanning them.
Doesn’t matter whether you are learning How to OCR a PDF document or any other related method, you must be thinking about reducing your efforts. Using an advanced tool for PDF scanning, you can accomplish this task.
It will not even ask you to perform a single edit manually. You can perform a variety of tasks like format conversion, document merging, making documents editable, and many others using this technology.
With the help of OCR-based tools, you can also organize your PDF files with better management. It enables you to manage your multiple small documents in a single one. For example, if you have a protected file, you can easily convert protected PDF to Word using OCR.
Also, you can add more files or content in your file to save multiple small files in a single one. Isn’t it good to access your multiple file’s contents in a single go?
So far, you have read the major benefits that OCR will offer when you scan your PDF files. You might be ready to learn How to OCR a PDF document with accuracy. The best solution in this regard is the use of PDNob PDF Editor software.
It is an advanced software with flexible compatibility with Windows and Mac devices. You can easily download and install it on your device for offline usage. It enables you to perform a variety of tasks including format conversion, PDF editing, OCR scanning, creating PDF, and others.
Using this software, you can quickly OCR your PDF files and save them without missing anything. It is the best tool when you are looking to learn tasks like how to save PDF as JPEG. In the following, we have listed some major features of this PDF editing software.
Overall, PDNob PDF Editor has multiple features to offer for PDF management, organization, and editing. However, it also has some major features related to OCR dimensions. Here, we have listed those major features to let you be familiar with them.
The most advanced function of this software is multiple scanning options. You are allowed to choose which type of scan you want. For instance, you can choose whether you want to scan the document to make PDF editable or make PDF searchable.
Moreover, you can also choose whether you want to perform OCR scanning on the entire document or a range of pages. In short, PDNob PDF Editor will give you a customized solution in terms of OCR scanning.
Unlike other OCR tools, it doesn’t support only the English language. You can use this PDF editing software with documents having multiple languages. It supports over 20 languages which makes it suitable for global users.
PDNob PDF Editor is made with an advanced algorithm to perform OCR of any file within seconds. It will not take more than a few seconds to process your document and make it editable or searchable as per your requirements.
Overall, this software offers multiple features with free access. However, its OCR function isn’t accessible to free users. You have to get a subscription that will start from $35.99 per year for accessing this function and other premium facilities.
Now, let us show you How to OCR a PDF document using PDNob PDF Editor. This section will show you a step-by-step guide on how to proceed further.
Step 1. Launch the software on your system.
Step 2. Drag & drop your file to OCR it.
Step 3. Click on the “OCR” option from the top menu.
Step 4. Adjust the settings from the pop-up box.
Step 5. Click on the “Perform OCR” button to let the tool go ahead with the processing.
This is how you can easily perform OCR of any PDF file without facing complications.
Link: https://smallpdf.com/pdf-ocr
On the internet, you can find multiple online OCR tools. Whether you want to convert PDF to Excel with AI or any other format, you can find multiple tools. After comprehensive research, we have found PDF OCR by SmallPDF a perfect choice to go ahead.
It is an online tool using which you can perform OCR functionality on your PDF file within seconds. The best feature of this tool is you can access it from any device including desktop and mobile. Moreover, it doesn’t need any installation which means you can access it from your browser.
Using this, you can make your content searchable and selectable. With its advanced OCR algorithm, it will scan your files and make them editable with 100% accuracy. In short, it is a perfect online solution to understand How to OCR a PDF document without making mistakes.
Overall, both methods are good for learning How to OCR a PDF document and perform this action. However, the use of PDNob PDF Editor is far better in terms of privacy and accuracy. You can easily perform accurate scanning of your files and make them editable.
Moreover, this software keeps all your files in the cloud storage where they are away from unauthorized access. Its offline usage ensures that your content remains safe even if you haven’t stored it in the cloud storage.
Due to these reasons, it is suggested to use this PDF-related software for OCR scanning and editing of your documents.
In this blog, we have guided you How to OCR a PDF document. We have listed the best tools for offline and online usage. You can easily go ahead with the scanning of your device and make the content editable or searchable.
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By Jenefey Aaron
2025-02-10 / OCR
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